We’re looking for an enthusiastic, hardworking, confidential PA to work with the Milena Mondini, Group CEO, on a 9 to 12 month secondment to cover maternity leave.
You’ll need to use a high level of communication, organisation, administrative and secretarial skills to support the Senior Manager and their team. The role requires confidentiality, discretion, the use of initiative and the ability to work effectively with senior management, and staff at all levels.
Key Duties and Responsibilities
- Provide full diary and administration support to the Group CEO;
- Manage the diary autonomously, discussing priorities every week
- Organise meetings and manage potential conflicts flexibly
- Other administration tasks such as arranging travel and accommodation when required, managing expenses, external providers invoicing, etc.
- Co-ordinate and minute internal and external meetings when needed
- Prepare and distribute meeting packs and other meeting information or presentations
- Organise induction and onboarding for new joiners
- Ensuring direct reports have regular one to ones and appraisals
- Support direct reports as required
- Be prepared to challenge the status quo if needed and make suggestions for improvement
This is not a full definition of the role but covers the main aspects and drivers for success.
Experience and Skills Required
- Previous PA experience is essential
- Excellent multitasking, organisational and prioritisation skills with the ability to work under pressure with little supervision
- Able to work to tight deadlines
- Experienced at supporting and communicating with senior individuals and external stakeholders, maintaining a professional manner at all times
- Proactive approach to administration – spotting issues / problems before they arise, and can anticipate opportunities to support the wider team
- Able to identify issues quickly and come up with effective solutions
- Flexibility to support the changing workload of the department and managers, and a willingness to work outside of core hours when necessary
- High level of attention to detail and accuracy when producing work
- Computer literate with demonstrable experience of using Microsoft packages such as Word, Excel, PowerPoint and Outlook
- Confidentiality and discretion
About Admiral
We're Wales’ only FTSE 100 company. We have forward-thinking approaches and provide endless opportunities to test, learn and grow. There's a reason we've been named a Best Place to Work: our progressive culture, core values, and commitment to diversity and inclusion have created a working environment where people share ideas, aren’t afraid to speak up and change things, and above all, feel valued.
Admiral has grown from being a small start-up into a multi-national organisation. The company is constantly investigating new products, services and markets and is now present in eight countries with a diverse product portfolio.
Our success goes hand-in-hand with having a strong culture where we put our people and customers first. Our philosophy is simple yet effective: people who like what they do, do it better, and this, in turn, means that our customers receive the level of service and products that they deserve. Our culture is honest, open and wholeheartedly focused on four key areas:
Communication, Equality, Reward & Recognition, and Fun.
Salary, Benefits and Work-Life Balance
We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements and will be happy to discuss the remuneration package.
At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it's one of the reasons why we're consistently voted one of the Sunday Times’ Best Big Companies to work for in the UK.
We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible.
You can also view some of our other key benefits here; https://admiraljobs.co.uk/employee-benefits/.
If you think this role is for you and would like to be considered for this opportunity, please click “apply now” to complete an online application form.
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