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Assistant Company Secretary

Business Role Type
Business Support Role
Business Support Departments
Legal and Compliance
External Closing Date

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Assistant Company Secretary

We are recruiting for an Assistant Company Secretary to assist the Head of Legal/Group Company Secretary and the Deputy Head of Legal in all governance matters across Admiral Group Plc.  

You will be flexible and adaptable and you will need to thrive under pressure.  As Assistant Company Secretary you will help to oversee the corporate governance of Admiral, ensuring that Admiral meets regulatory requirements. You will ensure that Admiral has organisational transparency and accountability, through development, implementation, monitoring and reporting of robust and appropriate systems, processes and frameworks.

Ideally, you will have knowledge and experience of carrying out company secretarial duties including servicing boards and committees, coordinating board dates, drafting agendas, preparing board papers, action logs and minute taking. You will need to have excellent attention to detail, be able to proof read quickly and have experience of providing a professional service to the most senior individuals working in or for the organisation.

Key Responsibilities:

  • To support the highest standards of governance across the organisation.
  • Supporting the Company Secretary, the Board, Board Committees, Subsidiary Boards, Working Groups and members of the Senior Management Team in all governance matters to include:
    • Liaising with all Board and Committee members to coordinate board dates.
    • Working with the Company Secretary and Chairmen to draft agendas.
    • Coordinating board papers and ensuring the packs are prepped to the highest standard and in a timely manner.
    • Drafting accurate and comprehensive minutes and owning action logs.
    • Coordinating Board evaluations.
    • Assisting the Company Secretary with preparation for the AGM and the Annual Report.
    • Assisting the Company Secretary with Companies House submissions and Regulatory filings/announcements.
  • Managing and supporting the development of corporate governance administration providing advice and support to other administrators to ensure consistency and quality of service delivery is maintained.

Key requirements:

  • Excellent academic background to degree level.
  • You will be a Chartered Secretary or have equivalent on the job experience coming into this role.
  • A governance-related qualification or experience of working in a governance role within a financial services/regulated/listed organisation.
  • Excellent attention to detail and experience of providing a professional service to individuals working at all levels in the organisation.
  • Knowledge and understanding of governance frameworks within a regulated sector including the Companies Act, Codes of Corporate Governance, UK Listing Rules and other regulatory requirements.
  • Exceptional organisation skills and be able to deliver consistently and timely high quality of work to support the Board.
  • You will be able to work to tight deadlines and manage several projects at any one time.
  • Ability to build positive relationships and effectively influence, advise, and support people throughout the organisation.

About Admiral

We're Wales’ only FTSE 100 company. We have forward-thinking approaches and provide endless opportunities to test, learn and grow. There's a reason we've been named a Best Place to Work: our progressive culture, core values, and commitment to diversity and inclusion have created a working environment where people share ideas, aren’t afraid to speak up and change things, and above all, feel valued.

Admiral has grown from being a small start-up into a multi-national organisation. The company is constantly investigating new products, services and markets and is now present in eight countries with a diverse product portfolio.

Our success goes hand-in-hand with having a strong culture where we put our people and customers first. Our philosophy is simple yet effective: people who like what they do, do it better, and this in turn, means that our customers receive the level of service and products that they deserve. Our culture is honest, open and wholeheartedly focused on four key areas: Communication, Equality, Reward & Recognition, and Fun.

Salary, Benefits and Work-Life Balance

We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements, and will be happy to discuss the remuneration package.

At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it's one of the reasons we're voted no. 1 in the 2019 Sunday Times Best Big Companies to Work For in the UK. We want you to have an element of freedom to define a working lifestyle that supports this, so accomodate flexible hours wherever possible.

You can also view some of our other key benefits here;

If you would like to be considered for this opportunity, please click “apply now” to complete an online application form.

The Recruitment Officer looking after this role is Kate Williams. If you have any queries about this position, please feel free to drop her an e-mail or give her a call on the recruitment line – 0800 118 1619.

Please note, we are unable to accept CVs via email.